What is Outlook?
Outlook is a personal information manager from Microsoft, available as part of the Microsoft 365 suite. Aside from managing multiple email accounts, Outlook also allows users to quickly access calendar and task features. Users can also customize their view of Outlook through several ways, including the use of add-ons and plugins that improve productivity. Overall, Outlook is a powerful tool that can help individuals and organizations stay on top of their communications.Use Outlook on the web
Outlook on the web is a free, web-based version of Microsoft Outlook that includes many of the same features as the desktop version. You can use Outlook on the web to access your email, calendar, contacts, and tasks from any computer with an internet connection. Additionally, you can connect your Microsoft 365 or another email service based on Microsoft Exchange Online to Outlook. Through this integration, you can then easily share your calendar by following these steps:- To access the Calendar, click on the calendar icon at the bottom of the page.
- Go to the Calendar page and find the toolbar at the top of your screen. Click on Share and then select which calendar you want to share with others. Remember that you can only share calendars that you own.
- Enter the email address or name of who you’d like to share your calendar with.
- To secure your calendar, determine the permission levels of your recipients. These options include:
- Can view when I’m busy – allows users to view only certain details of your calendar when you’re busy
- Can view titles and locations – shows users when you’re not available, including additional details such as the event’s title or location
- Can view all details – lets users see all details about an event in your calendar
- Can edit – enables permitted users to modify details in your calendar
- Delegate – authorizes users to edit your calendar and share it with others
- The final step is to click on Share. You can cancel sharing your calendar by clicking on the Trash icon.
- Go to Settings, then View all Outlook settings in Calendar.
- Click on Shared calendars.
- After you select Publish a calendar, choose which calendar to make public and how much information recipients will be able to see.
- Once you’ve set the permission levels, you can click Publish.
- Next, choose between an HTML or an ICS link. The HTML link allows recipients to view your calendar through a browser like Google Chrome or Mozilla Firefox. Meanwhile, users can use an ICS link to import your shared calendar and view it on their own Outlook calendar.
Share via Outlook.com
Just like Outlook on the web, Outlook.com allows you to share your calendar directly or publish it. The methods for sharing on these two platforms are similar, with the exception that you have just two choices for how recipients may utilize your calendar: Can view all details and Can edit. Here’s how you can publish your calendar on Outlook.com:- Open the Calendar view by clicking on the calendar icon.
- Go to the Settings menu and choose View all Outlook settings.
- Go to Calendar and choose Shared calendars.
- In “Publish a calendar,” choose the Calendar you want to publish and how much information it will show.
- Once you’re done, click on Publish and share your calendar either through an HTML or ICS link.
Easy access through Outlook on iOS and Android
If you’re on the go or don’t have access to your desktop, you can still share your calendar via Outlook’s mobile app by following these steps:- On your Outlook app, select Calendar from the hamburger menu at the top-left corner of the screen.
- Go to Share then, under Add People, select the recipients you’d like to invite by inputting their names or email addresses.
- Next, go to the top-right corner of the app and tap on the Check button.
- To edit the permission level of a certain user, you can tap their name on the list of recipients. Like with Outlook on the web, you can choose the permission options such as “Only When I’m Busy,” “Only Titles and Locations,” “All Details,” “Can View,” “Can Edit,” and “Delegate.”
- If you want to remove a user from your recipients, go to the bottom of the page and tap on Remove.
- After you’ve set permissions, tap on the Check button at the top-right corner of the page to share your calendar with your selected users.
Frequently Asked Questions
eSudo is a local managed IT & Cybersecurity services (MSP/MSSP) company that helps businesses make technology seamlessly work over the last 22+ years in Silicon Valley. What sets eSudo apart is we focus on security first, and IT support happens to be part of the security services.
Our team of experienced and certified computer engineers understands that no two businesses are alike, that’s why we partner with our clients to develop efficient and cost effective computer networks, cloud solutions, network security, and phone solutions that help you run your business.
As a local Microsoft Partner and Cloud Technology Specialist, eSudo has the knowledge, skills, and commitment to help you implement modern technology solutions that match your exact business needs.
Our goal is to Keep your IT Systems running and data Secure (KISS) so you can focus on running your business safely!
We specialize in working with professional service organizations like law firms, accounting firms (CPAs), and wealth management. However, eSudo have helped other business such as non-profit organizations, manufacturing and other small businesses after we have reviewed their needs and determined if they are good fit for our services.
eSudo is not a traditional IT support company; we focus on security first, and IT support happens to be part of the security services. In the dynamic landscape of network security, a proactive approach is key to safeguarding your business. It’s not a one-time event but an ongoing commitment to keep your systems resilient against evolving threats. With the rise of a mobile workforce and the omnipresence of phishing attempts or social engineering or AI, educating your employees, continuous monitoring and proactive support are vital to prevent data breaches.
If your business is looking for break-fix support or hourly IT services, we may not be for you because we cannot fully manage your risks and more importantly, it creates a trust issue in our relationship. Under a “break-fix” model, there is a fundamental conflict of interest between your business and eSudo.
“Over 97% of American businesses in 2023, operating in a digitally-driven landscape, heavily rely on the Internet for essential functions such as productivity, performance optimization, streamlined communication, bolstered sales, and various other facets of their daily operations. This heightened dependence on digital infrastructure, however, comes with a notable caveat: more than 87% of small businesses are entrusted with customer data that could be potentially compromised in the event of a cyberattack.”
We keep your IT Systems running and data secure with our proven IT Strategy, Managed Security, and Proactive Support & End User Management. Our Strategy focuses on identifying, prioritizing, and recommending the right technology for your organization. Our Managed Security includes data backup, device encryption, zero-trust access management, and policies & procedures. Our Support includes a live phone help desk, 24/7 monitoring, on-site support as needed, employee onboarding, and asset procurement.
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- Proven track record: We have been building our loyal customer base since 2001 in an industry where IT consulting firms come and go. Our customers, vendors, and employees stay with us because we build and value long term relationships with them. With operations all over the San Francisco Bay Area, eSudo provides reliable IT support to Northern CA-based businesses and beyond. We’re big enough to offer the facilities, services, and expertise you expect and small enough to provide the support and attention you deserve.
- People & Process: Over the last 22+ years, we have created and adopted a proven process to ensure success in our operations and have trained our people to follow our proven process to provide consistent results for our customers.
- Quality: We do not sell what we have not used or have tested. We recommend industrial and commercial-grade products for small businesses to provide uptime and reliability for our customers.
- Responsiveness: A live person will answer your call, and emergency response time is one hour or less guaranteed. We use the most current remote support technology which lets us log in to your computers remotely to address many issues without the need to wait for a technician to come on-site.