Employee Termination Request

Terminating an employee is almost always unpleasant—it’s often awkward for the individuals involved, it disrupts work, and the infrequency of the situation makes it hard to become practiced.

All termination steps that are taken should be documented and retained for legal purposes and/or federal or state regulations.

When an employee leaves or is terminated, we recommend you fill out a form so we can properly revoke access to their computer accounts, email, data access, phone system, and remote access (VPN) and determine what to do with their data or document files.

As your IT provider, we provide these recommendations; however, each business is different and unique, and thus it may not apply to you. We cannot make the decision without your approval. It is your responsibility to tell us what you need and the goal is to keep your business running safely when there is a change.

Option 1 – click ACCESS CLIENT PORTAL (recommended):

  • Login to the Client Portal using Your Office 365 Email and Password.
  • Click Services and Products
  • Click Users and Services
  • Click Onboarding
Option 2 – alternatively use our web form below. 

We recommend you access our new client portal to provide more details and get faster support.

  • Login to the Client Portal using Your Office 365 Email and Password.
  • Click Services and Products
  • Click Users and Services
  • Click Offboarding
Client Portal Employee Termination Request

Or Fille Out the Employee Termination Request Below

    Please enter the best number that we can reach if we have more questions.

    For example, enter "Termination - Employee Name, Last Day MM-DD-YYYY".

    For employee email- do you want to keep the email account for XX days or delete upon termination date? Once the account is deleted, messages are gone, auto reploy or forwarding will not work and the license will be deleted.

    Enter the name of the person or manager who needs to access to the employee computer account, email or data files?

    Only if you have a file server - we recommend transferring the former employee's Files and Folders to Shared Drive or new owner so that new users or managers can the former employees data. We don't want to keep the files in the current user location and just reset the password to new user. We want to disable the terminate user on AD server.

    If you use Microsoft OneDrive or Google Drive, who should we transfer the files/data to another user, or keep the account active?
    NOTE: Keeping the account active need required a paid license subscription.

    If the PC is not going to assigned or re-used, inform eSudo will remove the antivirus, ongoing support plan, and software updates? If you need help to set up a new computer for the new hire, please select the software needed or select the need for any setup.

    If you have any new hire forms, please upload them here.